Remote work or telecommuting has become a solution for many people to pursue their professional activities during the lockdown, However, working from home is not always an easy task, we end soon face our usual working environment: office! Here are some tips to prepare you for remote work and adopt best practices. Prepare all equipment for efficient remote desktop First, you need to have computers and office equipment (computers, printers, etc.) relevant to the activity.
1. Internet will allow remote workers to communicate with employees and colleagues
Therefore, it must have the appropriate communication tools to stay in touch with other members of the team. Chat and instant messaging will be used for this. Video conferencing like zoom software allows staff to participate in meetings remotely. If employees wish to remotely access email on a secure enterprise server, they must also access the webmail or office365.
2. The ideal approach is to have a workspace at home, but in all cases, employees must feel comfortable in performing tasks.
Therefore, it is important to find a table and adjust the table seat at an appropriate height. Good posture is important because it prevents fatigue caused by poor adaptation and also provides a comfortable concentration. For example, to maintain the proper distance between the eyes and the screen, the back should be straight, and feet should be flat on the ground at a 90-degree angle. However, nothing prevents them from working in a shared office sofa, but long-term use should be avoided.
3. Inform People close to you of your remote work rules.
This practice is especially recommended for parents. It is not always easy to work remotely with children at home. You should explain the situation, but also to keep them out of the remote room in order not to be disturbed during the video conference, you can share them online business ideas.
4. Check your Internet connection to work more efficiently remotely.
Having a good speed internet connection is also very important because it allows you to not only do a good job, but also to communicate with colleagues when necessary. Although WiFi is convenient, you better know that Internet connections using network cables are faster and reliable. Therefore, if the job requires downloading large amounts of data (downloading documents, loading large amounts of content, etc.), this is recommended.
5. Recreate the office atmosphere at home, the employee can pretend to go to the office and keep his morning routine.
Creating a calendar for remote work helps to improve efficiency. It may be similar to that of colleagues and managers and allows you to define usability. You should also make regular breaks, walks and drink water or coffee. In other words, it is even possible to drink coffee at the same time but at a distance with your colleagues. The National Institute of Research and Security (INRS) also recommends regular breaks to improve work efficiency: 5 minutes per hour in intensive work, and 15 minutes every 2 hours in standard conditions.
6. Remote working: beware of delays!
At home, the temptation to procrastinate is stronger than at the office, so it’s hard not to give up. However, some techniques can reduce the dissipation of hours at home. As it is generally difficult to start, it is recommended to start with the tasks you do not like. Once it’s over, it’s very easy to continue working remotely. Set simple goals can help reduce procrastination because employees feel concentrated on easy actions to take.
7. Follow computer security rules when working at home.
The containment measures have the effect of increasing the use of digital technology, we must be vigilant to avoid falling into the trap of the cybercriminals.
8. Phishing is a technique used in cybercrime to steal personal information, business or banking.
Therefore, it is recommended not to click on the link or opening the attachment to avoid any doubt. The ransomware (also known as the ransomware) can also “exploit” this over-generalized connection: so, stay vigilant. Lastly, scams PC technical support is also increasing nowadays. If you have been a victim of it, companies like Geeks Callout can help and support you to repair your laptop, desktop or MacBook.
9. Only download the application from the official website This avoids the risk that applications contain viruses on your PC.
Not only can they be used to steal your data, but may also contain viruses such as ransomware, which can block access to your computer or encrypt files asking for money. To avoid such problems, the reliability of the site must also be checked.
10. Work from home, use a VPN to protect data
According to the company’s requirements, they are generally required to use a VPN to encourage employees to securely access. This allows employers to protect sensitive data shared via the connecting tunnel.
11. Apply security updates.
It is also recommended to update the software and the Windows 10 or Mac operating system as soon as possible. Update will bring not only new features, but also address vulnerabilities.
12. Back up your data on external media.
When working at home, it is recommended to use media such as external hard drives. If the device fails and you cannot access the Office Server for backup your data. Protect the rights of access and passwords
13. Passwords must be strict and differentiated according to use.
It is also recommended that employers restrict access rights as required and to properly manage the rights. Wherever possible, two-factor authentication can be enabled.
Keep antivirus updated to fight against such as viruses, cleaning of heavily infected computers running scan or updating operating systems. If the user has difficulty in using the antivirus software, instructions can be downloaded from the manufacturer’s website.