How to Organize a Business Event – 2020 Guide

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Source: businessnewsdaily

Business events are important because they boost the morale of the employees and to show the customers, as well as the competition what the company offers. There are a lot of different types of these events, and depending on the cause, they can be private, or public gatherings. These things can be organized by the owner of the company, or an employee can be given the task to set everything up. In some cases, you can even hire a third-party service that can help you to take care of the details.

People often wonder what are the types of business events and the short answer is that anything that is organized by the company falls under this category. These things can include dinners, networking, seminars, holiday parties, birthday parties, launching a new product, and anything in between. You should always know the purpose of the occasion, so you can make better decisions.

To help you set everything up with ease, we created this guide. Use it and don’t forget to make a list of the things you should do and plan. It is always easier when you have everything written down, so you can cross things off and make sure you are not forgetting anything.

Budget

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The first and foremost thing you need to think about is your budget. You should always set the budget up fist before deciding on the details. Depending on it, it will be easier for you to choose the number of guests, the venue as well as other things, including food, drinks, the type of music, and other entertainment that might be included.

Guests

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Depending on the type of event, you can invite the employees only, you can also include the partners of the employees, or you can even invite clients and customers. If it is a private party, people usually decide to invite only people who are working in the company. In some cases, you can invite the upper management only, or all a selected few.

Think about the reason for the event and what you want to accomplish with it. It will be easier for you to decide on the guests when you know what your goal is. If it is a charity party or if you want to promote your product, then you should choose an open type of celebration, so more people can attend. Don’t forget to send invitations to the people who will make the biggest difference, and make sure to advertise.

Location

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When you organize a business event, you should know that each and every part of the plan is connected. So, when it comes to location, you can choose it depending on the budget and the number of people who are going to be there.

Some people choose to have a party in the office, but that is usually when it is a private event and when it is a small celebration. If you want to make a statement, you should choose a restaurant, or rent a place where you can include catering.

If you want to organize a team-building event, you can do that in another city or even country. You can also choose to do something fun, like going to a sports match, play laser tag or just do a fun activity together that will bring the whole team together.

Transportation

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If you want to take things up to the next level, then you should organize the transportation. Some businesses choose to let employees and guests arrive at the location on their own, but if you want to make a statement, then you should choose to organize something on your own.

The best way to show the company’s style is to rent a limo or a bus. Kitchenerlimousines.com suggests that you are free to choose from the assorted range of vehicles Kitchener Limo offers. These include Hammer limousines, party busses, and even Bentley and Rolls Royce vehicles.

Once again, the type of transport vehicle depends on the number of guests and your budget. You can also have the whole event on a party bus, but this should be done only if it is a private party and a casual one. Most business events should be organized in a restaurant or another type of high-end location.

Entertainment

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With this part, you can be as creative as you want. Be careful when choosing the music or the DJ, because you want all the guests to be comfortable. Try to have at least two different stages of the event, where on the first one, the music won’t be too loud and people will be able to talk to each other. In the second part of the party, you can blast the music up, choose something modern where people can dance and have fun.

Experts advise that you can hire a live band, or choose visual artists to create an environment that everyone will talk about for years. You can even organize a karaoke party and don’t forget about the photo booth. There are even some types of entertainment that are inexpensive and you can stick to the budget while creating something unique and memorable.

Food and Drinks

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When you organize a corporate happening, you need to have a plan for the food and the drinks. Some companies choose to have only drinks included, some don’t have an open bar and all guests should pay their own drinks. In some cases, you can use catering, or just put some snacks.

If the ceremony is held in a restaurant or if you want to have an official business meeting, then you should choose something that has food included.

Time and Date

Source: businessinsider

The last thing you need to consider is the time and the date. If the happening takes place in another city, then it’s better to plan a whole weekend. Think about the purpose and decide if you want a day event or a night one. You can also choose both and start with a team-building activity during the day and after that, do something that includes food, drinks and maybe some type of party.

Watch out for other ceremonies that other companies may be holding, especially if you plan on inviting clients and potential customers. Don’t schedule things during the holidays and try to steer away from summer happenings, as people may be on vacation during that period. Write everything down, follow your list, and try to be flexible when it comes to the details including venue, number of guests, and entertainment.

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